As a property manager, you will find yourself juggling with a number of different properties. Due to our innate ability to somehow lose keys despite all the efforts we put to not do so, a property manager has to no doubt take extra care to make sure he or she doesn’t lose the keys to his or her many different properties.
Plus, since a single property does not exactly have a single key – but one for the main door, one for the garage, one for this, one for that, etc. – it is important to have proper key management to make sure that you don’t lose the keys, as well as make sure that you keep them in a proper order. Below are three useful tips for managing your keys – also know that these tips will be useful in your everyday life (i.e. with regards to the many keys of your own home):
• Using key boxes – key boxes will enable you to orderly store all your physical keys in one place. If you’re working in a company which deals with property management and real estate, it might be good to go a step further and buy an electronic key box. Like tamper evident bag which are used to store and deliver cash and other important documents related to properties such as deeds, these electronic key boxes will be able to store and prevent theft of the many different physical keys. There are models that are capable of storing even more than 500 keys, so you don’t have to certainly worry about having too many keys!
• Keeping aside master keys – master keys are the primary keys from which every other copy of a key is made. Usually, they are the first key you receive to any lock, but in other cases, you can make the ones in best condition your master keys. These keys have to separately set aside, so as to make sure you won’t lose them. Be it to your employees, clients or even you yourself, make it a habit of not using the master key, but another copy instead (so that even if you lose it, it’s not a very big deal).
• Noting down key codes – just in case you might lose your master key and every other key (as hard to believe as it is, it might actually happen), make it a point to jot down the key codes of your keys. Imprinted onto the head of a key, they are usually a string of five numbers. These numbers actually define how the key has been cut, so a key cutter will be able to recreate a key for you simply using the key code.